Invoice Auditing Specialist

Job Summary

WebstaurantStore, a division of Clark Associates, is looking for candidates to join our company as a Warranty Service Specialist on the Ready Kitchen Warranty team. 

The Ready Kitchen Warranty team focuses on providing customers with excellent service and technical support for the Private Label equipment they purchase through all of Clark's various business segments. The Invoice Auditing Specialist role is integral to the growth of our business, and we are seeking motivated candidates who possess a strong attention to detail with an analytical mindset. You will play a key role in maintaining cost control, improving efficiency, and ensuring invoices are properly approved before submission to Accounts Payable.  

Remote Work Qualifications

• Access to a reliable and secure high-speed internet connection. Cable or fiber internet connections (at least 75mbps download/10mbps upload) are preferred, as satellite connections often cannot support the technologies used to perform day-to-day tasks.
• Access to a home router and modem.
• A dedicated home office space that is noise- and distraction-free. The space should have strong wireless connection or a wired Ethernet connection (wired connection is preferred, if possible).
• A valid, physical address (apartment, suite, etc.). PO Boxes are not supported, as a physical address is required for you to receive your computer equipment.
• The desire and ability to work and communicate with other team members via chat, webcam, etc.
• Legal residents of one of the following states: (AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, and WY).

We only accept W-2 candidates, H-1B sponsorship is not available.

Responsibilities

Daily responsibilities for this part-time role include:

• Reviewing invoices for accuracy, duplication, and completeness of line items  
• Utilizing internal AI workflows to combine multi-line approvals & streamline invoice review and validation  
• Ensuring all required approvals are documented and compliant with internal processes  
• Submitting approved invoices to Accounts Payable for processing  
• Identifying discrepancies, overcharges, or missing information and coordinating resolution  
• Maintaining clear documentation of audit decisions and outcomes 

Physical Requirements

• Work is performed while sitting/standing and interfacing with a personal computer.
• Requires the ability to communicate effectively using speech, vision, and hearing.
• Requires the regular use of hands for simple grasping and fine manipulations.
• Requires occasional bending, squatting, crawling, climbing, and reaching.
• Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.

Qualifications

Experience

• Previous experience in invoice auditing, billing review or Accounts Payable support preferred 
• Proficiency with Office 365 (Outlook, Word, Excel, PowerPoint) and Windows system/internet navigation required 
• Excellent verbal and written communication skills; conversational fluency in English required 
• 40 Words Per Minute (WPM) typing speed required? 
• Consistent 75mbps download/10mbps upload internet speeds are required? 
• The ability to work a training schedule of 7:30 AM – 11:30 AM ET or local time zone equivalent, Monday through Friday, during the 60-day onboarding period? 

Education

This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.

Desired Traits & Skills

You'll be a great fit if you: 

• have strong attention to detail and an analytical mindset  
• the ability to evaluate invoices against pricing expectations and guidelines  
• are comfortable working with AI tools and workflow systems  
• have strong organizational and time management skills  
• have effective communication skills for cross-functional collaboration